Accounting Specialist

Westaff is seeking an Accounting Specialist for a local non-profit organization in Helena, MT!! Schedule: M-F, 8am-5pm Permanent position for the right fit! Pay: $22.00/hr Duties: Prepares invoices, journal vouchers, and maintains a subsidiary ledger for various programs and organizations. Performs Payroll processing functions. Prepare monthly accounts receivable entries and maintain a subsidiary ledger. Prepare monthly CACFP claims and submit to the State for the reimbursement. Enter journal voucher transactions as requested by the budget analysts. Review the daily deposit for Rocky and prepare deposit slip for banking transactions. Prepare cash receipts recording all deposits and ACH revenue transactions in the appropriate general ledger and using the appropriate chart of accounts for each legal entity. Reconcile all bank accounts. Clear checks with Positive Pay program daily. Review timesheets to ensure accuracy, completeness, and authorization. Perform data entry with a high level of accuracy and speed. Execute pre-payroll processes, analyze report results, verify hours paid, rates of pay, employee deductions or withholdings, and make necessary adjustments to resolve issues. Reconcile and audit the use and accrual of leave benefits for adherence with personnel policies. Calculate wage assignments including garnishments, child support, tax levies, etc. Calculate and process employee termination payments, including leave liability payouts and appropriate deductions and withholdings. Prepare payroll checks and ACH transactions for payment of wages. Reconcile and prepare invoices and journal vouchers for payroll deductions each pay period (tax withholding, benefit deductions, etc.). Prepare and process benefit refunds. Prepare and distribute payroll reports to Program Directors each pay period. Assist Program Directors and staff with questions or issues related to timesheets, the payroll process and paycheck inquiries. Maintain and update the Payroll Process Procedures as necessary. Prepare and file quarterly tax reports for MT Unemployment and Federal 941. Prepare and file monthly workers compensation report. Annually reconcile and generate W-2s. Other payroll processing, fiscal filing, general ledger, payroll data/system maintenance and other duties as assigned. Qualifications: · Bookkeeping, accounting principles, record keeping, and office practices and procedures · Considerable knowledge of automated accounting and payroll systems · Banking procedures · Agency fiscal policies and how they relate to accounting transactions · PC and related software including Microsoft Word, Excel, Outlook, Adobe, QuickBooks and payroll software · Payroll administration principals, practices, and procedures · State and federal laws and regulations relating to payroll taxes, benefit plans, pre-tax deductions and garnishments · Human Resource policies and how they relate to payroll practices · Electronic and paper filing systems · Analyze and interpret written documentation · Identify complex problems; evaluate information related to those problems, and recommend solutions to those problems · Maintain the confidentiality of records related to employees, vendors, and clients and all its subsidiaries · Exercise good judgment, flexibility, and sensitivity in response to changing situations and priorities · Manage multiple tasks, set priorities, and take the actions necessary to accomplish those tasks · Perform payroll or accounting functions with accuracy and speed under pressure of time sensitive deadlines · Operate a 10-key calculator accurately and make accurate mathematical computations · Follow oral and written instructions, as well as, communicate effectively orally and in writing · Develop and maintain effective working relationships with coworkers, outside entities and the public · Work independently and as a member of a team · Must pass a background check Education: Requires high school diploma, GED, or equivalent. · Two years of accounting courses, two years of progressively responsible payroll related work experience, and one year of accounting work experience. · Education and coursework including using Microsoft Word and Excel software, and automated accounting systems. · Experience with Abila MIP is preferred. · Other combinations of education and experience which could provide this knowledge and abilities will be evaluated. Don't miss out - apply TODAY for our Accounting Specialist position! Military & Veterans encouraged to apply