Administrative Secretary- Facilities

Administrative Secretary - Facilities   This full-time, twelve-month per year position provides highly skilled clerical duties as the confidential administrative secretary to the District Facilities program.  This position is required to exercise the highest level of discretion and judgment in providing confidential clerical tasks and technical support services.  This entails a high level of outside and inside contacts, which require a mature ability to answer questions related to the program and sound judgment in directing questions for assistance to the Facilities Director or other appropriate staff. Serves as the Administrative Secretary for the Facilities program by operating a multi-line telephone system to relay incoming, outgoing, and interoffice calls. Serves as facilitator for the program/public being served by communicating information, problem solving, material acquisition and record keeping. Some of what you will do: Operate a multi line phone system and maintain record of calls  Direct telephone traffic Performs a variety of clerical duties such as typing, proofreading, photocopying and distributing mail Receives visitors, obtains name and nature of business, directs to the correct facilities personnel Only minimum duties are listed. Other functions may be required as given or assigned by the supervisor. Qualifications include: High School diploma or equivalent Two years of professional office manager experience  Prior expereince working in the facilities/maintenance environment is desired but not required Or an equivalent combination of education, training and experience as determined by the district. Entry level salary range is $19.13- $20.40 per hour and includes a comprehensive benefit package.   The following application materials are required: completed district online application, cover letter and resume. This position will remain open until filled.  EEO employer. Application Procedure: District online application is available at: https://helenaschools.org/departments/human-resources/join-our-team/ Helena Public Schools Human Resources Office 1325 Poplar Street Helena MT  59601 406-324-2010 E-mail: recruit@helenaschools.org