Community Planning and Grants Department Manager

Stahly Engineering & Associates
Job Description
Position Description: The Community Planning and Grants Department Manager provides business development, department management, and staff oversight within the Stahly Engineering Planning and Grants Department. The manager and staff of the Department provide direct technical assistance for projects that involve basic community planning and grant writing/administration for the firms’ clients. The Planning/Grants Department Manager works cooperatively with the Planning/Grants Department Technical Lead to assist communities with developing long-range plans, goals, and actions that help them become thriving places for people to live and grow. Seeking funding through grant and loan programs allows communities to achieve their goals in a timely and affordable manner. Planning activities may include development of long-term community planning documents such as Growth Policies, Master Plans, and Capital Improvements Plans. Maintaining a knowledge base and providing training and consultation of in-house and client-based staff or planning boards on land use planning policies and regulations is an essential function of the job. The Grants Department Manager keeps abreast of grant funding opportunities and plans and organizes staff to respond to client needs related to funding. Serving as a liaison between Stahly Engineering clients and professional staff through education and advocacy is key to maintaining consistent workload. Essential Functions of the Job: Read, comprehend, plan, organize and review work that meets MCAs, County regulations and policies, departmental goals and community needs. Maintain effective communication with all levels of management and the public. Evaluate resources as needed, organize tasks and work environment to maximize efficiency. Identify, analyze and address problems and trends in a timely, efficient and equitable manner and adapt to interruptions, unusual demands or changing priorities. Handle and safeguard confidential information. Coordinate, analyze, and utilize a variety of reports and records. Plan and organize comprehensive programs within Planning/Grants Department. Respond to public requests relating to land management policies and regulations. Perform a wide variety of work with accuracy and speed under the pressure of time-sensitive deadlines. Establish and maintain effective working relationships with community leaders, department employees, federal and state agencies, private agencies, and the general public. Communicate well with others in both technical and non-technical terms, both orally and in writing. Prepare accurate and reliable reports containing findings, recommendations and technical documentation. Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions. Attend meetings, conferences, and trainings within the state of Montana several times a year. Coordinate, analyze and utilize a variety of reports and records. Required Knowledge, Skills, and Abilities: Department Management includes business development, serving as part of the Stahly Management Team, evaluation of department performance, and project management. Staff Management includes recruiting, hiring, mentoring, and training. Provide employee evaluations. Knowledge and understanding of: Zoning, Floodplain and Subdivision laws; principles of land use planning and development; Growth Policies, including their formation, process of adoption and implementation; Comprehensive Capital Improvement Plans working directly with client staff; planning programs and processes; basic statistics and mathematical calculations; English usage, spelling, grammar and punctuation; basic computer use and data entry; basic knowledge of Geographic Information Systems (GIS) and the use of Geographical Positioning Systems (GPS) not required but useful. Ability to conduct public engagement activities including public meetings, preparation of press releases and legal advertisements, and other outreach to maximize public input on planning and grant writing assignments. Knowledge and understanding of: private, state, and federal funding opportunities; means of applying for funding; grant administration for a variety of funding types. Valid drivers’ license and the ability to travel multiple days at a time. Occasional work outside normal hours as assigned. Required Education and Experience: A bachelor's degree in planning or a related field or a combination of education and experience that provides proficiency in the required knowledge, skills, and abilities to manage and participate in the activities of the Planning/Grants Department. Certification with the American Institute of Certified Planners or ability to become certified is desirable but not required. Physical Demands (if any): Occasional light lifting, bending, and driving. Work Environment: Office setting, fast paced at times. Occasionally meet at client locations or conferences.
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