Mount Helena

Event Planning Assistant

Carroll College
Job Description
Description: Carroll College, a private, Catholic liberal arts college located in Helena, Montana seeks an Event Planning Assistant. This position will assist the Conferences & Events Manager in all aspects with the coordination of events, conferences, and meetings. Duties include assisting with planning, organizing and setting up events on campus. Responsible for providing onsite event assistance, coordinating catering, and maintaining the campus events and conferencing website and marketing materials. This position will be responsible for coordinating with the facility lead custodians when there is a conference in their building. Works and trains with Conferences & Events Manager to perform all duties in their absence. Qualifications: The successful candidate will have a High School Diploma or GED plus 1 year experience in public service, retail, and/or event set-ups. Ideal applicants would have some sales and event experience, or guest service experience, and a passion for high-end hospitality. The ideal candidate will be upbeat with a positive and flexible attitude; work well in a fast-paced environment and exhibit a calm confidence and ability to prioritize key tasks. Must have the ability to learn and troubleshoot conference room technology including such things as sound systems, network connections, laptops, etc. The candidate will need to work a flexible schedule including some weekends and holidays. To Apply: For priority consideration, please submit a cover letter, resume, and contact information for at least three professional references. Please submit all materials electronically to by May 15, 2023. Position will remain open until filled. Salary is commensurate with experience, education and qualifications. Finalists for the position will be asked to provide a written response to Carroll College’s mission statement, Carroll College offers a comprehensive benefit package to include unique benefits such as tickets to home athletic events, rental of outdoor equipment, access to the campus workout facility, potential tuition remission and exchange opportunities, and more. Carroll also offers a very generous holiday and paid leave benefits. Applicants must be currently authorized to work in the United States on a full-time basis. Carroll College is an Equal Opportunity Employer and is committed to creating an inclusive working environment for all. To learn more about Carroll College, please visit our web site at
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