Mount Helena

Administrative Coordinator

United Way of the Lewis & Clark Area
Job Description
Position Summary:
The Administrative Coordinator is responsible for supporting the Executive Director and other members of the United Way team through office management, data entry, accounts payable, outreach and small program management.  The Administrative Coordinator ensures all duties support the United Way of the Lewis and Clark Area (UWLCA) to advance the common good in the areas of health, education and income.
Essential Job Duties and Responsibilities:
  • Provide support to the Executive Director with administrative needs.
  • Frontline office person: Answer incoming calls, greet visitors.  Treat customers in a warm compassionate manner, especially those calling in crisis. May be responsible for providing direct assistance or referring customer to another UW staff member or partner agency.
  • Manage day-to-day operations of business, including but not limited to office supply inventory, accounts receivable, data entry, accounts payable, mailings, service contracts, general email, and technology maintenance. 
  • Provide support for staff, including but not limited to coordinating meetings, materials, speakers, taking meeting minutes and supporting grant processes.
  • Provide event and campaign planning support.
  • Manage the donor database and provide ad-hoc database reports as requested for campaign needs
  • Outreach, documentation and program coordination updating for Montana 211 and Volunteer Helena.
  • Coordination of Kids Art Program.
  • Attendance and board assistance with Communities Organizations Active in Disaster (COAD).
Knowledge, ability and skills required:
  • Minimum of 1 year combined experience in general administrative work, human relations, and/or communications.
  • Associate Degree preferred but not required.
  • Excellent written and verbal communication skills; dedication to providing the highest quality customer service in a professional and timely manner.
  • Strong organizational and project management skills.
  • Excellent computer skills, including in-depth knowledge of all Microsoft Software. Experience with donor database programs is an advantage.
  • Self-starter with ability to anticipate needs and take initiative.
  • Strong interpersonal skills; attention to detail; ability to conceptualize and develop strategies.
  • Volunteer management experience.
  • Current valid driver’s license
  • Criminal background check required
Contact Information