Mount Helena

Administrative Assistant

Helena Housing Authority
Job Description
Helena Housing Authority (HHA) is recruiting an Administrative Assistant responsible for providing customer service to the public and both clerical and technical support to program and management staff. Duties include: • Greet visitors, answer phones, answer questions about agency services, schedule appointments, organize and maintain front reception area; • Sort mail, prepare mailing material, provide support on operation of HHA phone system, receive repair requests and set up maintenance work orders, prepare documents and update/maintain records using Excel; • Assist with creating files and reference letters, provide information and forms for potential housing applicants, schedule and mail notifications to tenants for inspections and annual rent reviews; • Maintain databases, assist with inventory of office supplies, perform data collection and filing, coordinate vendor services, serve as a resource for Housing Choice Voucher and Public Housing programs, and coordinate projects among staff. Qualifications: Requires education and experience equivalent to completion of high school and one year of office experience, valid Montana Driver’s License, and acceptable background check. Demonstrated Skills and Abilities in: Communications and teamwork, self-development, efficiency and effectiveness, adaptability to changes, and problem-solving skills Computer Skills: • Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint • Windows-based applications • Internet Explorer / Google Chrome Opportunities: HHA offers competitive salary with opportunity for career advancement through our Administrative Assistant Career Ladder. HHA also provides professional development and training opportunities. Pay Range: Starting pay is $12.04 - $15.79/hour depending on qualifications, plus a generous benefit package. Benefits: HHA offers great benefits including participation in the Montana Public Employees Retirement System (PERS), health and life insurance, and a generous paid leave program including holidays, sick leave, and vacation leave. To apply: Please submit a cover letter, resume, and completed HHA Employment Application (Attention: HHA Administrative Assistant) either electronically to khoxie@cmsmontana.com or by mail to PO Box 1251, Helena MT 59624. Initial application screening deadline is 5:00PM, Friday, March 5, 2021. Questions: Please call 442-4934 or email khoxie@cmsmontana.com HHA is an Equal Opportunity Employer
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