Administrative Assistant

Morrison-Maierle
Job Description
Administrative Assistant
 
Morrison-Maierle has a full-time opportunity in our Helena, Montana office for a Front Desk Receptionist/Administrative Assistant
 
Morrison-Maierle is an employee-owned company with a career's worth of opportunities, benefits, and satisfactions. We hire candidates who live our Core Values and who want to deliver on our Core Purpose which is to create solutions that build better communities. We believe this is truly worthwhile, and why Morrison-Maierle has provided engineering, surveying, planning, and scientific excellence for the past 70 years.
 
Established in 1945, we have built our reputation on creating engineering solutions that build better communities.  As a regional firm anchored in the western United States, Morrison-Maierle has approximately 300 employees and is currently ranked within the Engineering News Record’s “Top 500 Design Firms.”
 
Front Desk Receptionist / Administrative Assistant
Opportunity Full-time position responsible for handling a variety of administrative duties.
 
Position responsibilities include answering a multi-line Microsoft Lync phone system, greeting and assisting visitors, performing daily office operations, including processing mail, filing, word processing of technical documents and business correspondence, proofreading, processing purchase orders, document coordination, hosting of special events, maintaining administrative area and common meeting rooms, and other miscellaneous duties as assigned.
Qualifications Must be exceptionally service-oriented and be excited to work in a client- service atmosphere.  The ability to monitor and prioritize work to meet demanding deadlines. Must take pride in the important job functions of receptionist / administrative duties and provide exceptional customer service to both external and internal clients.  Positive attitude and professional bearing.  Strong organizational skills and aptitude for detail. 
 
Minimum of 5 years proven work experience as a secretary or administrative assistant.
 
Preferred Qualifications include:
 
  • Microsoft Office (Word, Excel, and Outlook) capability at a highly developed level. Specific to Microsoft Office Word, proficient with formatting technical documents, generating a table of contents, and organizing and publishing an entire document.  Specific to Outlook, the ability to update and maintain multiple calendared events and schedules.
 
  • Familiarity with the civil engineering/architectural/construction industry or comparable professional environment, practices, and procedures.
 
  • Knowledge of Microsoft Lync.
 
  • Proficient with standard mailing practices and on-line 3rd party shipping sites.
 
  • Excellent grammar and proofreading skills.
 
  • Previous experience supporting multiple staff members.
 
  • Knowledge of InDesign or other graphics and document publishing software expertise a plus.
 
This position requires the ability to perform moderate physical work and to lift and carry up to 50 pounds.
 
Must have a valid driver license and insurable driving record.
Locations Helena, Montana
An Equal Opportunity Employer for Minority / Female / Disability / Veterans
 
Please visit our website, www.m-m.net for more details and to apply online.
Contact Information
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